Glenbard Township High School District 87
Board of Education
Qualifications, Term, and Duties of Board Officers
The School Board officers are: President, Vice President, Secretary, Parliamentarian and Treasurer. These officers are elected or appointed by the Board at its organizational meeting.
The Board of Education elects a President from its members for a 2-year term. The duties of the President are:
1. Focus the Board meeting agendas on appropriate content and preside at all meetings;
2. Make all Board committee appointments unless specifically stated otherwise;
3. Be an ex-officio member of all Board committees;
4. Represent the Board on other boards or agencies;
5. Serve as chairperson of the Education Officers Electoral Board which hears challenges to Board of Education candidate nominating petitions;
6. Sign official District documents requiring the President's signature, including Board minutes and Certificate of Tax Levy;
7. Call special meetings of the Board;
8. Serve as the head of the public body for purposes of the Open Meetings Act and Freedom of information Act;
9. Ensure that a quorum of the Board is physically present at all Board meetings;
10. Administer the oath of office to new Board members; and
11. Serve as the Board's official spokesperson to the media.
The President is permitted to participate in all Board meetings in a manner equal to all other Board members, including the ability to make and second motions.
In the absence or inability to act of the President, the Vice President shall perform the duties of the President. If a vacancy occurs in the office of the President, the Vice President shall perform the duties of the President until a successor to the President is elected by the Board to fill the remainder
of the Presidentâ€™s term of office.
The Board of Education elects a Vice President from its members for a 2-year term. The Vice President performs the duties of the President if:
The office of President is vacant;
The President is absent; or
The President is unable to perform the office's duties.
A vacancy in the Vice Presidency is filled by special Board election.
The Secretary shall be elected by the Board and may be a member thereof, who serves a 2-year term. The Secretary may receive reasonable compensation, not to exceed $500 per year, as fixed by the Board at least 180 days before the beginning of the term.
The Secretary, if not a member of the Board, serves at the Boardâ€™s pleasure, and may receive such compensation as fixed by the Board prior to the election of the Secretary. If the Secretary is a member of the Board, he or she may receive such compensation not to exceed $500 per year as shall be fixed by the Board and may vote on all questions coming before the Board.
The Secretary shall perform or delegate the following duties:
1. Keep meeting minutes for all Board meetings and keep the verbatim record for all closed Board meetings;
2. Prepare Board meeting agendas and provide them, along with prior meeting minutes, to Board members before the next meeting;
3. Mail meeting notification and agenda to news media who have officially requested copies;
4. Keep records of the Board's official acts, and sign them, along with the President, before submitting them annually to the Treasurer on the First Monday of April and October and on such other times as the Treasurer requests;
5. Report to the Treasurer on or before July 7, annually, such information as the Treasurer is required to include in the Treasurer's report to the Regional Superintendent;
6. Act as the local election authority for all school elections;
7. Arrange public inspection of the budget before adoption;
8. Publish required notices;
9. Sign official District documents requiring the Secretary's signature; and
10. Maintain Board policy and such other official documents as directed by the Board.
The secretary may delegate some or all of these duties, except when State law prohibits the delegation. The Board appoints a secretary pro tempore, who may or may not be a Board member if the Secretary is absent from any meeting or refuses to perform the duties of the office. A vacancy of the Secretaryâ€™s office is filled by Board appointment.
The Board of Education elects a Parliamentarian from its members for a 2-year term.
The Parliamentarian shall:
- Be knowledgeable on Robert's Rules of Order.
- Advise the Board on parliamentary procedure and protocol.
The Treasurer of the Board shall be either a member of the Board who serves a 1-year term or a non-Board member who serves at the Boardâ€™s pleasure. A treasurer who is a Board member may not be compensated. A Treasurer who is not a Board member may be compensated provided it is established before the appointment. The Treasurer must:
Be at least 21 years old;
Not be a member of the County Board of School Trustees; and
Have a financial background or related experience, or 12 credit hours of college-level accounting.
The Treasurer shall:
1. Furnish a bond, which shall be approved by a majority of the full Board;
2. Maintain custody of school funds;
3. Maintain records of school funds and balances;
4. Prepare a monthly reconciliation report for the Superintendent and Board; and
5. Receive, hold, and expend District funds only upon the order of the Board.
A vacancy of the Treasurerâ€™s office is filled by Board appointment.
LEGAL REF.: 5 ILCS 120/7, and 420/4A-106.
105 ILCS 5/8-1, 5/8-2, 5/8-3, 5/8-6, 5/8-16, 5/8-17, 5/10-1, 5/10-5, 5/10-7, 5/10-8,
5/10-13, 5/10-13.1, 5/10-14,5/10-16.5, and 5/17-1.
CROSS REF.: 2:80 (Board Member Ethics)
2:210 (Organizational Board of Education Meeting)
ADOPTED: December 8, 1997
REVIEWED: November 21, 2005
REVIEWED: December 14, 2009
REVISED: February 8, 2010
REVIEWED: February 4, 2013
REVISED: March 4, 2013